In this text the following words and expression bear the following meaning:

 

Any service, commission, remuneration, indemnity, gift, compensation, benefit, profit, advance, loan, reduction, rebate or any other useful or profitable result of same nature or any promise of such advantage;

 

 

A Town of Brome Lake municipal council committee;

 

Any official or employee hired by the Town;

 

Society, company, cooperative, association or corporation maintaining a business relationship or other with a council member or Town employee;

 

 

Any interest of the person concerned, should it be direct or indirect, monetary or not and which is distinct from the public interest in general or which could be perceived as such by a reasonably informed person;

 

The spouse within the meaning of An Act respecting Labour Standards, the ascendants as well as descendants of the person intended by the present Code;

 

 

The Town of Brome Lake mayor and municipal council members;

 

The Town of Brome Lake.

 

 

Council members and employees shall perform their duties and conduct their private affairs in such a manner as to preserve and maintain public confidence in the integrity, objectivity and impartiality of the Town’s decisions. Council members and employees must act with integrity, objectivity and impartiality but must also maintain appearances and favour transparency by adopting a behaviour which preserves and maintains public confidence in the integrity, objectivity and impartiality of the municipal organization.

 

 

Furthermore, all council members must maintain respectful relations with municipal and contract employees:

 

3.1       By delegating the responsibility of the administration to management and by requiring expected results;

 

3.2       By referring complaints to the concerned department;

3.3       By communicating comments on the work or behaviour of an employee directly to the employee’s superior.

 

 

4.1       For the purpose of this policy, a conflict of interest arises when a private interest could potentially restrain or appear to restrain a council member or employee from acting in an objective manner in the performance of his or her duties and in the sole interest of the Town;

 

4.2       A council member or employee shall not put himself or herself in a situation where his or her personal interest or those of one of his or her immediate family members could be influenced in the performance of his or her duties;

 

4.3       A council member shall not solicit, accept nor receive any kind of remuneration, profit or advantage whatsoever in exchange for taking position on a by-law, a resolution or any question submitted or that must be submitted to council or to one of the committees, other than those intended in the policy;

 

4.4       An employee shall not solicit, accept nor receive any kind of remuneration, profit or advantage whatsoever, in exchange for taking a position on a by-law, a resolution or any question submitted or that must be submitted to council or to one of the committees other than those given or attributed by the Town in the performance of his or her functions;

 

4.5       A council member or employee, when elected or during his or her mandate or employment, who may be placed in a situation of conflict of interest as a result of the application of the law, marriage, a common law relationship or in the acceptance of a donation or legacy, must terminate this situation as soon as possible after the election or occurrence of the event giving rise to the situation of conflict of interest;

 

4.6       An employee cannot, without previous authorization from council, sit as member of the council board of a municipal organisation or any other organisation when acting as representative of the Town;

 

 

5.1       It is forbidden for a council member or employee to use directly or indirectly, the premises or equipment or other goods belonging to the Town or a paramunicipal organisation for a purpose other than that for which the premises, equipment or goods were intended without having obtained prior authorisation from the Town council during a council meeting.

 

5.2       Notwithstanding article 5.1, a ratepayer may use certain goods or services belonging to the Town for personal purposes if it is a service offered in general by the Town or municipal organisation.

 

 

6.1       A council member or employee must abstain from using the name or logo of the Town in contracts and agreements he or she concludes for private matters with a third party in such a way to make the other party believe that the contract or agreement is concluded with the Town or that the latter is a guarantor thereof or is otherwise involved;

 

6.2       It is forbidden for a council member or employee to use the Town’s letterhead paper for personal activities.

 

6.3       Any Council member or employee holding or acquiring an interest in a company, society or business must not use the position he or she occupies with the Town for publicity or promotional purposes for the concerned business.

 

 

7.1       Any Town Council member or employee must abstain from holding directly or indirectly an interest in a contract with the Town or municipal organisation, subject to exceptions authorized by Law;

 

 

 

8.1       The Town will not hire regular or part time employees who are direct family members of a council member;

 

8.2       The Town may hire a person who is an immediate family member of a council member for a seasonal or temporary position which does not require an evaluation and provided that the choice of the seasonal or temporary employee is the result of a draw from among the candidates meeting requirements for the seasonal position.

 

 

 

9.1       A Council member or employee cannot use to his or her advantage or benefit, information obtained in the performance of his or her functions and which are not generally communicated to the public;

 

9.2       No Council member or employee may transmit to a third party information obtained in the performance of his or her functions and that is not generally communicated to the public;

 

9.3       No Council member or employee may transmit to a third party, information or personal information as those terms are understood in the Act respecting Access to documents held by public bodies and the Protection of personal information. The Town Clerk is the person designated by council under the Act respecting Access and he has the sole delegated authority to decide of the nominative character of information.

 

9.4       No Council member or employee with the exception of the Mayor may transmit information which is not nominative and is not generally communicated or known by public, without council authorisation.

 

 

10.1    All members of Municipal Council and all employees shall refrain from soliciting, accepting or receiving from whomsoever an advantage for themselves or their next of kin in exchange for having taken a position, made an intervention or rendered a service. This applies in particular to participation in activities financed by donors, entrepreneurs, citizens or other private organizations such as meals, golf tournaments, receptions or other similar events.